How do I format my data before importing into a trial balance in CCH® ProSystem fx® Engagement or Workpaper Manager using Paste TB Import?

In order to perform a Paste TB Import into a CCH® ProSystem fx® Engagement or Workpaper Manager Trial Balance the import data needs to be formatted correctly.

  • Ideally the source spreadsheet would be in the same binder as the trial balance that is being imported into.
  • In the source spreadsheet, the data that will be used for the Paste TB Import function should be setup into continuous columns with no blank columns or rows.
  • Any blank cells will need to be either removed or have a value entered.
  • Verify there are no frozen panes in Excel by scrolling up and down, also left and right. If so, please go to View > Freeze Panes > Unfreeze Panes.
  • Verify that all account numbers are unique.
  • A column for the Account Number and Description should be included as well as a single column for each balance column to be imported. Ensure that there are no special characters in the Account Number and Description columns.
    • Do not use the following special characters in your Account Number: ' | : " , ( ) * ? &
    • Do not use the following special characters in your Account Description: | * ? "
    • Remove any spaces that follow the account number or description
  • Balance columns should not contain any formulas or non-numeric data. Remove formulas by using the Copy and Paste Value Excel function.
  • Verify that the Debits and Credits are in one column. The credits should be differentiated with a minus sign (-) or in parentheses.
  • Column headers should not be copied when copying the data for the Paste TB Import.

We have included a Paste_TB_Import_Template.xlsx template workpaper in the "X:\Pfx Engagement\WM\Workpaper Templates\TB Import" directory that explains how to perform the Paste TB Import method and can be used as the template file for performing the import.

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